Council Documents

Some of the important documents that govern the work of the Parish Council are available to view here.  All of these are reviewed annually and include:

 Document     Purpose  Attachment
Code of ConductAll Councillors have to follow and abide by this and it sets out general principles of conduct as well as the disclosable pecuniary and other interests Councillors have  to  declare.   Duncton-Parish-Council-Code-of-Conduct-May-2019.pdf
Standing OrdersThese are the written rules of a local council. They are used to confirm a council’s internal organisational, administrative and procurement procedures and procedural matters for meetings.Duncton Parish Council – Standing Orders – May 2019.pdf
Financial RegulationsThese ensure that public accountability and high standards of financial integrity  are exercised over the control of public funds. They comply with and support  legislation relating to Local Councils. Duncton Parish Council – Financial Regulations – May 2019.pdf
Complaints  ProcedureThis policy sets out the procedures for dealing with complaints by members of the  public about Duncton Parish Council.Duncton Parish Council – Complaints Procedure – May 2019.pdf
Freedom of  Information Policy    Details what information can be obtained and how.Duncton Parish Council – Freedom of Information Policy – May 2019.pdf
 Information Commissioners Office Registration Certificate Registration Certificate.pdf
 Privacy Policy How we hold & process personal data Duncton Parish Council – Privacy Policy – May 2019.pdf
 Grievance PolicyTo provide a framework for dealing promptly and fairly with grievances. Duncton Parish Council – Grievance Policy – May 2019.pdf
 Equality PolicyTo provide equal opportunities to all employees.Duncton Parish Council – Equalities Policy – May 2019.pdf
Website Terms & Conditions Details the terms and conditions associated with this website.Duncton Parish Council – Website T&Cs – May 2019.pdf
 Winter Maintenance Plan
2019-20
 This plan will be implemented in the event of snowfall or severe iceDuncton Winter Maintenance Plan 2019-20.pdf

How is Duncton Parish Council funded?

Our funding is allocated by Chichester District Council (CDC) and is taken from the area’s council tax; called an Annual Precept. The income and expenditure for the next financial year are calculated in the form of estimates and this amount is added to residents local council tax and then returned to us in two yearly instalments. We inform CDC how much precept we require on an annual basis in January once the budget has been agreed.
The Annual Precept for 2019-20 has been set at £9,245. 

For the table below please can you reverse the chronological order so that the most recent ones are at the top – I have added into this table the new ones

 Financial Year Document Attachment
2019-20Budget 2019-20Final-Budget-2019-20.xlsx
2019-20Final Annual Governance and Accountability Return (AGAR)Signed-AGAR-2019-20.pdf
2019-202019 – 20 Audited Financials including Asset Register, Cash Book, Bank Reconciliation and Variances2019-20-Audited-Financials.xlsx
2019-20Annual Return AddendumAnnual-Return-Addendum.pdf
2019-20FINAL SA-notice-of-public-rights-exempt-authorities-2020-Post-COVID-regulation-changesFINAL-SA-notice-of-public-rights-exempt-authorities-2020-Post-COVID-regulation-changes-1.docx
2014-15Financial Report including End of Year Accounts, Annual Governance Statement, Internal Audit Report and External Auditor Certificate & Report Duncton Audit 14.151.pdf
 Duncton Audit 14.152.pdf
 Duncton Audit 14.153.pdf
 2015-16 Budget Budget 2015-16.pdf
 2015-16     Accounts & Asset Register Accounts & Asset Register 2015-16.pdf
 2015 -16 Financial Report including End of Year Accounts, Annual Governance Statement, Internal Audit Report and External Auditor Certificate & Report Annual return 2015-16.pdf
 Annual Return – audited p4 2015-16.pdf
 2016-17         Budget Budget 2016-17.pdf    
 2016-17 Accounts & Asset Register Duncton Finances (2016-17).xlsx
 2016-17 Financial Report including End of Year Accounts, Annual Governance Statement, Internal Audit Report and External Auditor Certificate & Report Annual Return YE 31 March 2017.pdf
 External Auditor Report & certificate 16-17.pdf
 2017-18  Budget 2017-18 Budget.pdf    
 2017-18 Accounts, Asset Register, Bank reconciliation & Explanation of Variances Duncton Finances (2017-18).xlsx
 2017 -18     Accounting Procedures  Accounting Procedures – DPC – 2017-18.pdf    
 2017 – 18 Annual Governance & Accountability Return (AGAR) Part 2  Duncton AGAR Part 2 17-18.pdf
 2018-19 Budget  Budget 2018-19.pdf
 2018-19 Accounting Procedures Accounting Procedures – DPC – 2018-19.pdf
 2018-19 Accounts & Asset Register DPC Finance & Asset List 2018-19
 2018 – 19 Annual Governance & Accountability Return (AGAR) Part 2 Final AGAR 2018-19